In accordance with our constitution I give notice of the 2022 AGM on Tuesday 11th October 2022, and invite members to submit nominations in accordance with the terms of our constitution. Subscriptions are also due at the AGM, or shortly thereafter.
The AGM should be fairly brief and will be followed by a demonstration of how to make a reversible bowl by our very own Phil Jones.
Rolf Buwert, Chairman
Extract from our constitution:
MEETINGS OF THE CLUB:
- An Annual General Meeting shall be called as soon as possible after the close of the Club’s financial year on the last day of August. A Quorum of the meeting shall be 25 per cent of the paid up membership to include at least two Officers.
- The ordinary business to be transacted at each Annual General Meeting shall be:
- To receive and adopt the Chairman’s report of the previous years working.
- To receive and adopt the Treasurers report and the statement of account covering the financial affairs of the previous year.
- To elect Chairman, Officers and Members of the Committee for the following year.
- To elect an Honorary Auditor to verify the financial status of the Club.
- To fix the Annual Subscription for the coming year following submission of a Committee recommendation.
- Any other business that the Chairman of the AGM may seem fit.
If a vote is required this will be carried out by show of hands by those members who attend the Annual General Meeting. If the vote is too close to determine an accurate result by this method then a secret paper ballot shall be held. A simple majority only is required.
- Notice of the place, time and date of the Annual General Meeting shall be circulated to all paid up members not less than thirty days before the time of the meeting.
- An Extraordinary General Meeting may be called by a resolution of the Committee or on the receipt of the written request of at least five members of the Club.
- Motions for the Annual General Meeting must be submitted in writing to the Honorary Secretary fourteen days before the date of the meeting.
- Nominations for all Officer positions and for replacements for retiring ordinary members of the Committee shall be submitted in writing to the Honorary Secretary fourteen days before the time of the Annual General Meeting.
All nominations, proposals or motions for the Annual General meeting must be signed by both Proposer and Seconder, both of whom must be paid up members of the Club.
Hi it’s AGM time again do you not think the members should have sight of chairman’s report and accounts and any thing ealse that’s relevant before the AGM like most other clubs, so as To ascertain what’s in them before the AGM if they are supposed to approve them at AGM with no time to look at them and decided,most other clubs put them out three weeks before AGM to allow time for deciding what to to and questions to ask,
Hi Jake. We have never felt the need to do this in the past, and I have been a member (or on the committee) of several clubs and organisations and never had the reports or accounts beforehand, and have no burning desire to have them beforehand. Maybe some businesses do this but clubs almost never do this. Therefore I do not intend to do this. Maybe if you elect a new chairman it would happen, but so far I have not heard of any any nominations, or volunteers, to be chairman, so I do not intend to change the way we have done things in the past.