Galloway Woodturmers Data Protection Policy

May 2018

Galloway Woodturners takes your privacy seriously and we want you to trust us. We aim to explain clearly how we use your personal information as part of running our club and how we protect it.

This privacy policy applies to the information we may obtain from you when you become a member, or update the information we hold.

We need to collect your contact information in order to maintain a list of members; to run courses, demonstrations and other events.

We will obtain your consent to allow us to do the above and to administer the club effectively.

How we use the information we collect:

Galloway Woodturners Club Members:

• We use your contact information to communicate with you regarding your membership. We ask for names, addresses, phone numbers and email addresses and may use any method available to us to contact you. (phone numbers and email addresses are not mandatory but they help us to keep you informed)
• Photographs taken at events may be published on the web site, Facebook or in the notices.

The following people will be asked for consent before their information or image is published on the website or on a membership card/programme

• Club officers.
• Those offering services
• Under 18s featured in a photograph and their parents/guardians

Website users:

• We use names and email addresses to send out any email bulletins.

Sharing data:

• We may publish your information on the web or in our notices if you give us permission to do so.
• We would disclose information to a law enforcement agency if we were required to do so or if we felt it necessary to do so in order to prevent injury / loss of life.
• We may disclose information if it helped us defend against a third party claim or allegation.

Data Retention:

• We hold membership details for one year after a membership lapses. This is to enable an individual to re-join with minimal effort.
• We hold records for tax and finances for seven years.
• If requested by any individual (or their family in the event of death), we will remove their data from the membership database. Once done, we can no longer communicate or maintain membership records for the individual in question.
• Any person receiving email notices can unsubscribe at any time.

Your Rights:

• You have a right to know what data we hold about you. Requests should be directed to the Membership Secretary
• You have a right to request rectification of incorrect data we hold about you.
• You have the right to opt out of communications other than membership renewals.
• You have a right to have your data erased if it is no longer necessary for us to retain it.
• Where there is a dispute as to the accuracy of your data, you can request a restriction is placed on any further processing.
• If you are unhappy with the way the Galloway Woodturners has dealt with any complaint regarding the General Data Protection Policy, you can lodge a complaint with the Information Commissioner’s Office. Their address is below.

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire, SK9 5AF

Helpline: 0303 123 1113 (local rate) or ++44 1625 545 745